We're gearing up for our 4th Annul Galentine's Day Brunch, and we need your help to make this year's event our biggest and best yet! This is our biggest fundraiser of the year, and we can't do it without the amazing support of volunteers like you. If you're excited to be a part of an amazing event and help support a great cause, we'd love to have you join us!
JOB TITLE
Fundraising Volunteer
*Reports to the Director of Community Engagement
LOCATION
La Crescent Area Event Center: 595 Veterans Pkwy, La Crescent, MN 55947
DRESS CODE
Dressy/casual
SPECIFIC RESPONSIBILITIES
We have a variety of volunteers needs for this event. Each of these roles plays an essential part in ensuring the success of this event. Whether you're tech-savvy, enjoy engaging with guests, or have an eye for detail, there's a volunteer opportunity for you!
- Set up the night before (Friday, February 7, 5pm)
- Assist with setting up the silent auction area, including arranging auction items.
- Help set up the photo booth, ensuring backdrop and props are in place for guests to enjoy.
- Place centerpieces on tables and arrange place cards to ensure each guest has a seat reserved.
- Requires attention to detail and organization.
- Guest Check-in/Check-out
- Use our event program software to check guests in as they arrive and direct them to their assigned tables.
- After the event, assist with guest check-out, helping to collect any outstanding payments for auction items and raffle purchases.
- Ensure all guests have an efficient and pleasant check-in and check-out experience.
- Raffle Sales
- Engage with guests during the check-in/social hour, as well as throughout the event, to promote the event's raffles to maximize fundraising effort.
- Highlight the raffle prizes.
- This role is perfect for individuals who enjoy interacting with people and helping raise funds for the cause.
- Technical Assistance During Silent Auction
- Assist guests in creating online bidding accounts and help them navigate the auction site.
- Provide technical support if any issues arise while bidding on silent auction items, ensuring guests can participate without any problems.
- This role is ideal for someone with a bit of tech-savvy who can troubleshoot and help guests seamlessly engage in the auction.
- Take-down/Clean-up
- Assist with clean-up of the venue, including taking down decorations, packing away items, and ensuring everything is left in good condition.
- May involve helping with clearing tables, breaking down the photo booth, and collecting any remaining event materials.
QUALIFICATIONS
- Set up
- Ability to follow instructions and set up decor, auction items, and place settings carefully and neatly.
- Some light lifting may be required.
- Willingness to collaborate with staff and other volunteers to efficiently prepare venue.
- Guest Check-in/Check-out
- Ability to engage with guests in a friendly, professional manner and direct them to their assigned tables.
- Basic proficiency with event software.
- Accuracy when checking guests in and ensuring the proper payments are made at check-out.
- Raffle Sales
- A friendly, approachable demeanor to engage with guests and encourage raffle ticket sales.
- Previous experience in sales or customer-facing role is a plus but not required.
- Ability to keep track of raffle sales and inform guests about the prizes and raffle process.
- Technical Assistance During Silent Auction
- Basic technical skills.
- Comfort with using mobile devices and online auction platforms to assist guests in creating bidding accounts and troubleshooting any issues.
- Patience and clear communication to ensure guests understand the process and feel confident bidding on the silent auction items.
- Take-down/Clean-up
- Ability to help with cleaning up the event setup, which may involve lifting or moving tables, decorations, and materials.
- Willingness to work together with staff and other volunteers to ensure the venue is cleaned up efficiently.
- Attention to detail ensuring that everything is packed away and the venue is left in excellent condition.
BENEFITS OF VOLUNTEERING:
- As a volunteer, you'll receive a complimentary ticket to the brunch allowing you to enjoy the festivities and delicious food.
- Coffee and pastries during check-in/social hour
- Breakfast buffet catered by Good Times Restaurant
- Complimentary mimosa from Swing Bridge Pub
- Participation in auctions and raffles
- Make a positive impact by helping make this important fundraiser a success and supporting a meaningful cause.
- Meet and connect with other volunteers, guests, and community members.
- with a variety of volunteer opportunities, you can choose a role that suits your interests.
- Gain hands-on experience in event coordination, teamwork, customer service, and more.
- Enhance your resume with meaningful volunteer experience.
